Once an Appraisal is completed you get a report which you can view online or download as a PDF. At the start of the report there is an introductory explanation showing the date of the Appraisal and who has completed.
Note: If only one Peer or one Report completes their results will not show separately but will merge with the next group (this shows on the introduction). If only one manager completes results will show on their own.
Highest / Lowest
Next is a list of the five statements about the Appraisee where the Appraisee got the highest ratings from colleagues (an average of all colleagues who answered) but not the Appraisee themselves.
This gives the statement, the section e.g. [Implementation] and where in the results this appears (15)th question.
This Followed by a list of the five statements about the Appraisee where the Appraisee got the lowest ratings from colleagues.
Answers to All Questions
- Responses are broken down into sections – with many organisations these correspond to their competencies or values.
- You see the answer for each statement – shown by Managers, Peer, Report , Self and Average (which excludes self).
Note: Your organisation may use different grouping such as Partner, Associate, Support Staff but the principal still holds.
- The arrow across the top of the bar shows the spread between the highest response for that group and the lowest. An X shows that all responses were the same.
- The spread will show if there are widely varying views among colleagues – so if they have very different views about the Appraisee. This may also be seen in widely varying responses between different groups.
At the end of each section (or competency) you will see averages across the questions in that section. Again Self if excluded from the overall average.
Free Text Questions
Where there are free text questions you can see what people said (but not named). Normally Appraisals show what the Appraisees best qualities are as well as what colleagues think they may need to work on, so here we see strengths as well as areas for improvement.
Summary Spider Graphs
At the end of the Appraisal are summary spider graphs. Below is shown Manager responses (pink) v self (blue). These give a very easy to follow idea of where average responses by section were and also how the individuals perception compares to those of colleagues.
A Few Things to Look Out For (as well as basic ratings)
Are views on the Appraisee consistent within groups (such as Peer)? The spread will tell you this.
Are views the same of different across different groups (such as are manager’s views similar to Peers). This could indicate someone who manages and works with one group well but not another.
Are an individual’s views broadly the same as colleagues? If they are this may well indicate someone with a good degree of self awareness.
If own views are consistently above colleagues this may indicate a lack of self awareness in own shortcomings.
If own views are consistently below colleagues this may indicate under confidence – seeing the results may help this person appreciate what their colleagues think of them.